• PMQA Dte. Will be basically responsible for following:
  1. Project Monitoring
  2. Quality Assurance
  3. Expenditure Monitoring
• In this connection following guidelines are laid down concerning the role and responsibilities of Dte. Of PMQA.
• Projects pertaining to Civil, Electrical, Equipment, Communication and Information Technology Dte. Will be monitored by PMQA Dte.
• It is the duty of all REDs/EDs/APDs to ensure that full cooperation is rendered to PMQA Dte.
• PROJECT MONITORING
  1. Project Monitoring through Progress Reports to be obtained from REDs/APDs / Project-in-charge.
  2. Preparation of MIS for all Budgeted Schemes.
  3. Analysis of Reports received and presenting it to M(Plg) for bringing points requiring attention to concerned Dte.
  4. Delays and shortfalls in expenditure to be brought to the notice of concerned RED/ED at CHQ.
  5. Package wise progress on each project to be monitored till commissioning. Hindrances and bottlenecks to be brought out to the notice of concerned EDs along with remedial measures under intimation to Member (Planning).
  6. Special attention will be paid by PM&QA on monitoring the progress of MOU projects and other projects as directed by M(Plg).
  7. All capital projects/schemes costing Rs.10.00 Crores and above will be monitored by PMQA Dte.
  8. Commissioning of facilities held up due to delay in taking up or completion of some sub-heads/sub-sections of the project.
  9. Improvements in specifications to bring out qualitative changes in final product in Aesthetic appearances, Modern looks to Terminal Building like glazing and steel finish may be submitted to Member (Plg).
  10. Technological upgradation in construction Techniques will be studied and brought out.
  11. Measures to be adopted to reduce completion time and eliminate time over runs to be studied and submitted to M(Plg).
• QUALITY ASSURANCE
  1. Quality Assurance on projects wherever directed by M(Plg) and checks on projects on specific issues directed by Member (Plg) will be carried out.
  2. Specific project and issue requiring site inspection / check shall be decided by M(Plg).
  3. Programme for site check will be intimated in advance to concerned RED / ED (Engg) / Project In-charge.
  4. Quality checks at site shall be as per, procedure and guidelines laid down in Contract Agreement / relevant codes or practice.
  5. Observations, conclusions and Report after site inspection will be sent to concerned EDs/Project Incharges for perusal and further follow up action under intimation to Member (Plg).
  6. It will be ensured that no contractual complications are created during the site inspection. No correspondence will also be made by PMQA team with the contractor.
  7. Concerned RED / ED (Engg) / Project Incharge will submit compliance / action taken report to ED (PM&QA) under intimation to Member (Plg).
  8. In case of difference of opinion between concerned ED and PM&QA Dte., the issue will be put up for direction from Member (Plng).
• EXPENDITURE MONITORING
  1. Coordination with different Directorates for preparation of Five Year Plan and Annual Budget (Commitment & Expenditure) and submission to the Management for approval of AAI Board / Govt. / Planning Commission.
  2. Submission of periodical returns / reports to the Ministry of Civil Aviation, Planning Commission and other Government departments with regard to Five Year Plan, Annual Budget and progress of works etc.
  3. Expenditure monitoring in respect of all project / schemes as included in Capital Works (Expenditure) Budget for the year will be carried out.

  Monitoring to be done with aim for maximizing Budget utilization.

  1. Delays, bottlenecks to be identified with Dte. / Deptt. / Section, which needs to be reminded to expedited for remedial measures.
  2. Analysis of approved Schemes to be prepared for the following :
     • Schemes requiring land acquisition.
     • Schemes not taken up due to want of NOC from IAF or other Regulatory Authorities.
     • Schemes where scope of work yet to be finalized.
     • Schemes held up due to non issue of A/A & E/S.
     • Schemes sanctioned but contract not awarded.
     • Work projects delayed due to non-handing over of site by AAI like Runway / Operational areas (NOTAM), non shiftingof VOR etc.
     • Works delayed due to pending decisions from AAI side.
     • Projects being delayed due to slow progress by contractors.
• GENERAL

Lessons learnt / remedial measures to be taken will be compiled by PMQA and circulated to all REDs/EDs (Engg) / Project In-charge.

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Last updated on - 30 March 2010